Government agencies are constantly under scrutiny and the pressure to deliver services to the public means humongous volumes of documents are required. The documents may be for communication, record keeping, budgeting, and so much more. This creates some major pain points for not just those who deal with the documents but the agency as a whole. Adopting document automation can pacify the pressure.
Here are some of the issues that document automation like Windward Hub can address:
There’s a lot of classified information that needs to be kept safe. Safety implies more than just keeping it away from prying eyes but even from physical destruction. Filing cabinets and strong rooms may not be sufficient and they come at a cost since space needs to be allocated to store all the classified documents. Government agencies need to balance having secure storage as well as keeping expenses within the budget.
The best solution is to avoid paper documents. Automation software comes with the ability to generate digital documents and have them stored using cloud storage. The right software can offer ample security even from cyber threats and yet still make it possible for the documents to be accessible to authorized personnel at any time.
There are various reasons government agencies may need to communicate with the public and communication needs to be timely. Keeping track however of all the notices that need to be released, for example, reminders to file taxes, confirmation of permit approvals, dates for jury duty, and so on, can be a formidable task. Some recipients may not get the notice or the notice may go out at the wrong time.
Automating communication is the simplest and most efficient solution. Automated communication is personalized and the software can retrieve the most recent information to share with particular individuals. Automating also saves time and manpower that would have been tied up sending out notices. It can also be used to respond to various inquiries as well as design informative presentations to enlighten the public about various issues.
Since government agencies need to show accountability frequently, they have the task of preparing different reports. These are time-consuming since they require a lot of data and the data needs to be accurate. Preparing reports manually is tiresome and likely to have errors and inaccuracies.
Automation can retrieve all the necessary information needed to create a report. Whether it is a financial report or progress report and any other kind of accountability required. The documents will be created in minutes and will adhere to acceptable formatting, language, and presentation for government agencies.
Paper documents are hard to manage. They present a storage problem as well as increase expenditure for government agencies. Several drafts of a single document may be printed and later discarded because of errors in the document or because a new version may have been created. Even with strict policies on paper usage, it is still an expense that should be avoided.
By automating documents, an agency can ensure that a single draft is made and that draft is just right. Even if a new version has to be created, there is no need for printing since all the documents are digital. These documents are easier to manage and they save the agency a significant amount of money.
Government agencies need a lot of data to execute their duties, this means individuals need to be aware of the different datasources and should have a way of searching that information to create documents. For example, to issue a visa, a government employee needs to verify an applicant's identity, criminal record, financial status, and so on. Having to search different sources to verify such information can wear out an individual and at times they may try to cut corners and end up missing important data.
With document automation, all the relevant datasources are linked to the system and with a simple request, a document can be created containing all the necessary information about an individual retrieved from several sources. Document automation can enable government agencies to work faster and serve more people better.
A huge burden rests on the shoulders of government agencies to protect classified information and yet still be transparent and accountable to the public. Paper documents make it a big challenge to achieve all that is expected. Document automation on the other hand can achieve this and much more. Classified information can be safely stored in the cloud and information that the public needs to know is easily accessed on demand. The agencies can also stick to the budgets and keep track of expenses by automating their document creation process and minimizing paper use.
If you've just discovered us, we're excited. Try Windward with our 14-day free trial and start creating documents in quick time with our low/no code solutions.
Adds various capabilities such as inequalities,descending sort, joins, and other functions.
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SQL Select Debugger
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Added a Query tab as a field for typing or pasting in a select statement
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All tags using that Data source will be automatically updated with that name.
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New single interface to replace 2 separate dialog boxes
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Displays of all the tags in the template, structured as they are placed in the template. This provides a simple & intuitive way to see the structure of your template. Also provides the capability to go to any tag and/or see the properties of any tag.
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The ability to integrate the Windward Engine into Google’s cloud computing platform for developing and hosting web applications dubbed Google Applications Engine (GAE).
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If you've just discovered us, we're excited. Learn more about Windward document automation software now.
Try Windward with our 30-day free trial and start creating documents in quick time with our low/no code solutions.
This new integration will allow for processing of complex scripts and bi-directional text such as Arabic. Your PDF output will be much tighter and more closely match your template, and we’ll be able to respond rapidly to PDF requests and fixes.
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Includes support for new ForEach and slide break handling, table header row repeat across slide breaks, and native Microsoft support for charts and images.
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Tags are color coded in the template by type, making it easy to visually identify them.
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Version 13’s core code has been reworked and optimized to offer a reduced memory footprint, faster PDF generation and full documentation of supported features and limitations in the specifications for DOCX, XLSX and PPTX.
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Documents can include advanced Word image properties such as shadows, borders, and styles.
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Windward has updated HTML output to reflect changing HTML standards.
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Windward now works with a slew of new datasources: MongoDB, JSON, Cassandra, OData, Salesforce.com
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The Generate Code tool in the designer allows you to open an existing template and, with a click of a button, automatically create a window with the code needed to run your current template with all data sources and variables. Simply copy this code and paste into your application's code in the appropriate place. You now have Windward integrated into your application.
You only need to do this once. You do not do this for each template. Instead, where it has explicit files for the template and output, change that to parameters you pass to this code. Same for the parameters passed to Windward. This example uses explicit values to show you what to substitute in where.
Any pivot tables in an XLSX template are carried over to the XLSX output. The ranges in the pivot ranges are adjusted to match the generated output. So your final XLSX will have pivot tables set as expected in the generated file.
This makes creating an XLSX workbook with pivot tables trivial.
In an imported sub-template, if its properties for a style (ex. Normal) differ from the parent template's properties for the style, the use in the sub-template can be set to either use the properties in the sub-template, or the properties in the parent.
You set to retain when you don't want the child template's styling to change when imported. You set to use the parent when you want the styling of the imported template to match the styling in the parent.
Any explicit styling is always retained. This only impacts styling set by styles.
Tags can be placed in text boxes. Including linked text boxes. This gives you the ability to set the text in a textbox from your data.
Tags can be placed in shapes & smart art. This gives you the ability to set the text in a shape from your data.
When generating HTML output, the engine can either write bitmaps as distinct files the generate HTML references, or it can embed the images in the HTML providing a single file for the output.
You can place tags in pretty much any part of a template, including in footnotes & endnotes.
Any parts of a DOCX or XLSX (PowerPoint does not support this) file that are locked in the template, will be locked the same in the output.
If a font used in the template does not exist on the server generating a report, the font to substitute can be specified.
In addition, if a glyph to be rendered does not exist in the font specified, you can specify the replacement font. This can be set distinctly for European, Bi-Directional, and Far East fonts.
If you need this - it's essential. And if you don't need it, it's irrelevant.
Windward enables you to build a document by applying multiple datasources to the template simultaneously. When Windward is merging the data into a template, it processes the template by handling each tag in order, and each tag pulls from different datasources. (As opposed to processing all of one datasource, then processing the next.)
This allows the select tag to use data from another datasource in its select. For example, if you are pulling customer information from one data source, you can then pull data from the sales datasource using the customer ID of the customer presently processing to pull the sales information for that customer. If you're interested in patching together your data from multiple datasources, read this post on our blog.
